Invoices

This folder is available only in contractor's account.

Once the attendance for a contract has been saved, you can generate an
invoice for the respective contract except for "Standard Cost" and
"Cost Plus Wages Based" contracts which can be generated only after
the approval of payslips. To access the Invoice folder follow the below mentioned steps

• Once you have logged into your SARALWEB admin account, select
  Invoice folder. The folder will open on your screen

• You will see Actions button on the top left hand side. Click on it
  and you will find the following options

  • Generate Invoices - Used to generate Invoice. When you click on this option a new tab will open on your screen that can be used to generate Invoices
  • Submit Invoices - Used to submit the generated invoice with the principal employer.
  • Approve Invoices - Used to approve the generated Invoices.
  • Delete Invoice Used to delete a generated Invoice.

Generating Invoices

• Click on Action and select Generate Invoices . A generate invoices tab will open up on the your screen

• Fill in the following details

  • Invoice Contract - Using the drop down menu, select the contract for which you wish to create an Invoice for. If you wish to generate invoice for all the contracts, select "Select All".
  • Invoice Period - Using the calendar, select the dates for Invoice period.
  • Custom Invoice Number - In case you wish to have a custom invoice number, type in the custom value, and the invoice, will have the inserted value as Invoice number.

• Click on "Generate Invoice" button on the top right hand corner. The Invoice would be created and will be available for contractor to submit to principal employer.

Uploading Documents to be Submitted with Generated Invoice

To upload the supporting documents for the respective invoice, please follow the below mentioned steps:

• For the invoice you wish to upload document, click on the button Upload Documents in front of the name of the invoice.
• Invoice Approval tab will open up on your screen, with the list of various document mandated by principal employer.
• Click on Select file in current attachment column and select the file you wish to upload using file manager.
• Upload the respective document using the upload button in front of the document name.

If the principal employer rejects the supporting document, then it is available to contractors in Rejected Attachment column.
Please note that the invoice can be submitted only when all the supporting documents have been uploaded.

Submitting Invoices

Once you have uploaded the documents, you can submit the invoice by following the below mentioned steps:

• Click on the invoice you wish to submit. The invoice row would be highlighted.
• Click on Actions on the top left hand corner, and select submit invoices. The invoice would be submitted and it's status in column Invoice status would change from pending to submitted.