SARALWEB

Hand Held Jobcard Attendance Device

Introduction

This manual is meant for SARALWEB’s hand held jobcard attendance device. The device is built for the purpose of marking attendance on the go, along with recording important jobcard information (in/out, site, shift). The supervisor can travel with the device, point the camera towards the registered employee and its attendance would be marked.

Routine Operations

Changing Current Tags

../../_images/1.png

The site and shift of an employee whose attendance is being marked is the tag. These tags are visible on the recognition screen under the blue bar and show the Site , Event type and Shift information. You may change tag values as per requirement. To change the tag values please follow the steps below

  1. Click on “Change Current Tags” option present at the bottom of the screen

  2. Two options namely Change site and Change Shift will appear on the screen

Changing Current Site

../../_images/2.png
  1. Tap on Change site to change the site at which the attendance is being marked

  2. Current site and the list of name of sites will appear on the screen

../../_images/3.png
  1. Type in the name of the site in search option. The list of respective sites will appear on your screen.

  2. Click on the name of the site, where attendance is to be marked from the list available under select sites . The selected option will turn green and the back button at the bottom of the screen will turn into “Select the shift”

../../_images/4.png
  1. To confirm click on “Select the shift”

  2. You will be asked to confirm the applicable shift at respective site. Click on the shit name to select

  3. Click on “Back” to go back

Changing the Shift

  1. Click on Change Shift to change the shift

  2. A list of applicable shifts will appear on the screen. You may also search the applicable shift by typing the name of the shift in search bar.

../../_images/17.png
  1. Select the respective shift . The selected shift will turn green

  2. Click on “Back”

Registration

You are requested to follow the following steps for Registration

  1. Tap on the blue bar on top of the screen with the message “Click for Home Page”

  2. A keyboard will appear on your screen

  3. Please enter “admin” as password in the designated box and tap on “Submit”. Please ensure to fill in the password within the time limit shown by an increasing horizontal bar

../../_images/5.png
  1. You will be guided to Home Screen with four options namely: Recognition, Registration, Change Password and Status

../../_images/6.png
  1. Click on Registration

  2. You will be guided to employee registration screen. Using the keyboard, please enter the ID and name of the employee to be registered

../../_images/7.png
  1. Click on “Select” to select partner. List of partner’s will appear on your screen.

  2. Search the name of the partner you wish to select by typing the name of the partner in search box.

../../_images/18.png
  1. Tap on the name of partner to select, the selected partner name will turn green

  2. Click on “Back”, you will be guided to registration menu and an option of Designation will be listed.

  3. Click on “Select” in front of Designation to select Designation

  4. List of applicable designations will appear on your screen.

../../_images/19.png
  1. Search the designation you wish to select by typing the name of the designation in search box.

  2. Tap on the name of designation to select, the selected designation will turn green

  3. Click on Register

  4. Point the camera towards the employee to be registered. The camera should be pointed with the employee’s face within square boundaries

  5. While the device is registering the images of the employee, it is requested that the employee doesn’t move.

  6. A message confirming the registration of the employee will appear on your screen, and you will hear the Registration Successful message

../../_images/8.png
  1. To register more employees repeat steps 6 to 18

Error Messages

  1. Same Employee ID- The device will register one employee against one employee ID. When two employees are registered with same employee ID, an error message appears on the screen. This can be rectified by changing the employee ID at the time of registration.

../../_images/9.png

Please note that the same employee ID, for an employee of same partner cannot be used in any of Saralweb devices.

  1. Registering Registered Employee – The device will not register an already registered employee. When tried, an error message appears on the screen. This signifies that the employee is already registered with the name shown on the screen.

../../_images/10.png

Please note that an employee registered on any of the device will be considered as registered employee and will not be registered on any other Saralweb device

  1. Please Come Near The Device – When the employee whose attendance is being marked, is at a distance from the device, the you will get this message on the screen. Please go near the employee to resolve the issue

../../_images/11.png
  1. Unknown Employee – When an unregistered employee stands in front of the device, the device shows an “Unknown Employee” message.

../../_images/21.png
  1. Device not synced - The device is synced frequently to push the data on cloud. If you notice the following icon of the screen then it would mean that the device is yet not synced.

../../_images/24.png

In/ Out Time

You can switch between IN time and OUT time by tapping on the respective button.

../../_images/12.png
../../_images/13.png

The IN time is used when marking the in time attendance and the OUT time is used when marking the out time attendance. Once selected the device would stay in the chosen state until changed.

Change Password

To change the password that you have to insert after clicking on “Click for Home Page” , follow the following steps

  1. Tap on the blue bar on top of the screen with the message “Click for Home Page”

  2. A keyboard will appear on your screen

  3. Please enter “admin” as password in the designated box and tap on “Submit”.

  4. From the list of 4 options available on the screen, select “Change Password”

../../_images/14.png
  1. Type in current password. For the first time , it will be “admin”

  2. Type in the new password under New Password section

  3. Type in new password under “Confirm Password” section

  4. Tap on Submit

  5. You will get a notification on the screen confirming the change of password. Tap on Ok

  6. Tap on Home to return to Home Menu

After this step, you will be able to access the Home Menu only after filing in the new password

Recognition

  1. After completion of registration process, tap on “Recognition Mode”

  2. The camera’s output will appear on the screen

  3. Place the camera towards the employee in a manner that their face is visible within the square boundary.

  4. The employee name will appear on the screen, along with the date and time stamp, confirming the marking of attendance. You will hear an “OK” sound confirming that the attendance has been marked

../../_images/15.png

Please note that you may change the designation of the employee at the time of IN event also.

Considerations

  1. The users handling the device should ensure that the employee marking the attendance should not have any light source behind them, i.e., the camera should not face the light source at the time of recognition.

  2. The device consists of a battery unit, the users are requested to handle it with care.

  3. Kindly charge the device before using it for the first time.

  4. Before the first recognition of the device, the user must select the shift and site using the “Change Current Tags”

  5. The device comes with in-built network and the antenna on the side of the device shall not be removed under any condition.

Charging

A fully charged device can continuously work for almost 6 hours. To re-charge the device, please plug in the charger at the side of the device into a 220V 50 Hz power supply. Along the charging slot , there is a circular inspection window. A visible red right in the window confirms that the device is being charged.

Please note the device comes with a overcharging protection and user may leave the device on charging for long hours. The red light will turn off once the device is fully charged.

Summer / Heat Operations

In case the ambient temperature is more than 40°C , the users are requested to use the device continuously for 30 minutes only.

Turning the device On/Off

To turn the device on/off, press and hold the red button on the top of the device for 3 seconds.

../../_images/16.png

Device Status

The device comes with status information, to help user with basic troubleshooting issues. To check the status follow the steps below

  1. Tap on the blue bar on top of the screen with the message “Click for Home Page”

  2. A keyboard will appear on your screen

  3. Please enter “admin” as password in the designated box and tap on “Submit”.

  4. From the list of 4 options available on the screen, select “Status”

  5. The signal strength and the number of items to by synced will appear on your screen.

Main Index